Freezerworks

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Our full-featured sample tracking, biorepository management and freezer inventory program has the flexibility of a fully configurable LIMS while adhering to best practices and regulatory requirements.

We have three editions available to meet your needs and budget.

Why Freezerworks?

Freezerworks is uniquely designed for the laboratory, biobank, or research organization that needs:

Tracking of sample and aliquot lineage for effective traceability of cell lines, tissues, slides, cell therapy and blood products, and more  
Complete, configurable annotation of Patients, Samples & Aliquot records  
Workflow management for checking out/checking in, shipping, pulling and testing of samples and aliquots  
Cost recovery with a Billing module for both testing and repository services  
Configurable security to prevent unauthorized access to sample data, freezers, and patient data  
Completeness: A reliable and affordable LIMS for managing tests and results for clinical and research use  
Simple to complex searches on any and all fields  
Empowerment: Flexibility to add and remove fields, adjust entry and viewing screens, label formats, without the need of a programmer or custom work order  
User definable fields that provide easy data entry while ensuring data integrity  
Dynamic relationships and interactions between data fields: calculations, dependencies, color highlighting, and smart pick lists  
Enterprise-wide solutions: Gives multiple groups ownership of freezers, data fields, entry and view screens, reports, and more  
Powerful and flexible import features for adding and modifying data  
Complete and secure audit trail to meet regulatory requirements  

Here’s how to get started:

Free Demo

 

What Sets Freezerworks Apart?

puzzleUnlike many freezer inventory programs, Freezerworks is sample-centric rather than freezer-centric. This design allows you to begin your data entry and management from the perspective of the sample, then go to the freezer to assign locations.
 
Freezer-centric programs force you to start and work primarily from the perspective of the freezer or freezer box. Storing aliquots in multiple freezers and freezer sections using a freezer-centric approach can get cumbersome, hard to manage, and overly restrictive for the many workflow needs that call for a sample-centric approach.
 
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Which Edition Is Right For You?

Base Edition

Offers the essentials for effective sample management. Base is for the site that operates as one group: needing a limited number of data fields, and accessing samples and aliquots from the same entry, search and viewing screens.

Ascent Edition

Has all the features needed for effective and fully annotated sample management. Group features provide multi-tenancy options with security. Each group can access and manage its own freezers, screens and formats. Additional features assist in workflow tasks, especially in aliquot movement, testing, and cost recovery.

Summit Edition

Includes patient management, with cutting-edge security features that protect sensitive patient information with an audit trail that records all PHI viewing. Group ownership of fields enhances and streamlines multi-tenant use and management. Summit is our most advanced software and ideal for enterprise applications.

Call toll-free 1-877-289-7960  or click for your free demo!  Free Demo

Match the Freezerworks Edition With Your Needs:

Who Is The Freezerworks User?

A Sample Management Hero
The Freezerworks user is a laboratory or repository technician who receives specimens and data from all sorts of sources daily: spreadsheets, instruments, text files, electronic and handwritten forms.

The Freezerworks user needs to gather information on those specimens and store it in a systematic way, a way in which they can locate it, retrieve it, understand it, and use it.

An Efficiency Guru
The Freezerworks user needs to merge information about those specimens with their physical location and where they may be going next. And from there: to separate, add, move, deplete, grow, and organize specimens and corresponding data…all in an environment in which rules and procedures are constantly adapting. The Freezerworks user needs a tool that will grow and adapt with changing needs, and doesn’t always have time to have it built.
A Data-Driven Expert
Sample management in a research or production environment is an awesome task. Those entrusted with effective sample management have come to rely on Freezerworks as their indispensable tool for tying together lab, sample and data management needs.
A Lot Like You!
“Freezerworks makes me look good, speeds up work flow and is simply the best inventory software that I have used, either in America or Europe…flexible like a gymnast, perhaps my favorite thing about Freezerworks is that I spend less time working on weekends and more time with my wife and dogs.”
—James Pring, Co-facilities Manager, Rockefeller University

 

Success Stories

puzzleFreezerworks Users enjoy telling their story to others, so you don’t have to take our word for it:

Nicolle Siddall, a Research Associate at Genocea, recently spoke at a Freezerworks Users’ Conference. She shared how the company is saving thousands of dollars in IT costs by capitalizing on the configurable nature of the sample management software program to allow it to serve as a LIMS. Besides tracking sample and aliquot locations, Freezerworks is now storing and managing the assay data for Genocea’s growing list of clinical trials. With Freezerworks, Genocea staff are securely storing information and reporting quality data to statisticians in a timely manner, meeting the company’s deadlines and objectives.
 
Learn more →
 

More Benefits:

“Our IT department is very pleased with how easy it is to maintain and support. Considering we gave up an Oracle server-based application for Freezerworks, they are thrilled.” 

— Susan Mason
Lab Manager, AFRIMS

  • Centralizes and streamlines your institution’s freezer inventory management while allowing different groups and projects to have their own data fields, entry screens, and freezers.
  • Saves developer costs and system down time because the lab is empowered to make changes. You do not need to be a programmer to set up and use Freezerworks.
  • Protects sensitive sample data (e.g., select agents, confidential patient information) from unauthorized access with security levels that either permit or restrict access to samples and/or freezers by departments, groups, and individuals.
  • Streamlines data transfer and data access with integrity by exchanging data with other programs electronically through the powerful file import/export options, SOAP API, or the new REST API with Web Client for browser based searches. SQL Views display relevant information on samples and patients stored in other databases with an easy to use setup option.
  • Operates in a cross-platform environment so that laboratory personnel can continue to use their preferred operating systems. Runs on Windows, Mac, or both. Client server allows both Mac and Windows computers to access the same server.

More Features:

“With many new students working in the lab, we were notorious for pulling samples and not returning them. This was causing a real problem because the samples are so valuable for our longitudinal studies.  With Freezerworks, that doesn’t happen anymore.”

— Robert M. Clancy, Ph.D.,
NYU School of Medicine

  • Tailor the program to match all freezer/refrigerator rack and label systems. Quickly move boxes and racks from one freezer or shelf to another
  • Use the Batch Entry option to quickly enter hundreds of samples and aliquots at one time. Build kits for managing the samples for clinical trial visits.
  • Batch update sample information for fast processing and large corrections (with audit trail security and roll back option).
  • Find samples quickly using enhanced search capabilities.
  • Configure and print bar code and human readable vial labels designed to withstand long-term cryogenic storage and thawing processes.
  • Create reports with the flexible report writer.

Flexible enough to be configured by the end user, Freezerworks also offers configuration services to help you build the tracking and sample management system best suited for your needs.

Call toll-free 1-877-289-7960  or click for your free demo  Free Demo