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Freezerworks 2017 Release Notes

Version 9.0 – July 2017 General Release

Freezerworks 2017 is an upgrade to and replacement for all previous versions of Freezerworks 2015. Because this release includes extensive functional and structural modifications, complete performance qualification and testing based on your institution’s user requirements is recommended.

This release includes many modifications documented in the online Help. Below are the highlights. Base Edition changes are noted with “B”, Ascent with “A”, and Summit with “S”.

Menu Options (BAS)
  • Menu options have been revised for ease of access. Some menu tools have been consolidated onto small forms.

Preferences (BAS)
  • Users are now able to set their own preferences for list views, label formats, freezer sections, etc. Users can also specify which Records to Display at Login, for automatic advanced search routines.

New Field Types (AS)
  • Automatic and Read Only – Similar to Default Value, but become ‘read only’ when triggered so the automatic value cannot be edited.
  • Sum – A display field that allows users to automatically add up values of another field for records that fit their search criteria.
  • URL Link – A calculated field may now be designated as a hyperlink, so that calculations that create valid webpage names can be used as such. On entry forms clickable icons next to the field will allow users to open their default browser to the designated web page.

Multi-Select Choice List (BAS)
  • Users may now select multiple items from choice lists to be saved in a single field. Selected entries are displayed separated by semi-colons.

New Field Property (BAS)
  • “Required Based on Value of Another Field” will allow users to define values or ranges of one field that will require an entry in another field.

Advanced Search (AS)
  • Modifications to the Advanced Search option include an easier-to-use and improved user interface. An Exports and Reports tool has been added than can be used in tandem with Scheduled Searches and Email.

Workflows (AS)
  • Workflows provide templates for standardizing repetitive tasks such as Check Out, Check In, and Shipping. Workflows can automatically update Fields, create Transactions, print reports or labels, and set Freezer Positions.

Requisitions (AS)
  • Internal Freezerworks Users or External Contacts can request Aliquots to be Checked Out or Shipped.

Email (AS)
  • Automated emails can be sent during the Requisition process, Workflows, and Scheduled Searches. Customizable emails can have Reports or Exports attached to them.

Roles (AS)
  • Permission settings for multiple users can be bundled into Roles that describe their activities in Freezerworks.

Expanded Web Client (AS)
  • The browser-based Web Client will now allow users to perform Imports, Workflows, and Requisitions within Freezerworks.

Test Results Management Module (S)
  • Incorporated into Summit
  • Fully integrated into the Inventory List Views
  •  UI enhanced for improved ease of use


Error Corrections and Enhancement Requests
This update includes 91 corrections to errors reported by customers, and 63 enhancements requested by customers. For specific information regarding your requests, please contact support@freeezerworks.com.


Freezerworks 2015 Release Notes

Version 8.1.08 – July, 2016 General Release

Error Corrections

Freezers and Aliases
  • For Freezers with a mixture of Unique and Non-Unique Sections, selecting a Freezer Alias on the QC Check screen gives user an incorrect non-unique message (FW-40970)
  • Freezer Alias remains on the Aliquot List View after Aliquots are moved to non-aliased locations. (FW-40375)
Batch Update – Sub-Aliquot and Assign Positions
  • The sort order set by Search by Scanned Field or Select by ASCII File is not maintained during the Batch Update process. (FW-41042)
Export and Import
  • Using an Export format to Export is not possible if the user doesn’t have the ability to Update Export Formats. (FW-40608)
  • Using an Import format to Import is not possible if the user doesn’t have the ability to Update Import Formats (FW-40726)
Billing Module
  • Billing Module Invoice is cut off. (FW-40284)
API
  • Searches return zeroes for NULL Numeric values. (FW-40991)
Enhancement Requests

User Defined Fields
    • Set Field Editor list to automatically include the User who created the field. (FW-40756) Billing Module
    • Print the four lines of address on the Billing Invoice. (FW-40910)
Freezers and Aliquot Assignment
  • Provide a checkbox on Freezer Section to increment Next Available Position on nonunique Freezers. (FW-41019)
Search Performance
  • Index Sample Creation Date and Aliquot Creation Date to improve performance of searches on those fields. (FW-41069)

Version 8.1.07 – April, 2016 Limited Release

Error Correction

 

Import – Audit Trail Reasons dropdown is locked if user does not have permission to Update Import Formats. (FW-40727)

Version 8.1.06 – April, 2016

Error Corrections

Modifying Aliquots Data
  • Non-Unique Freezers NAP changing and reporting false Freezer full error (FW-40565)
  • Runtime Error when using Modify List to modify Aliquots (FW-40609)

Shipping – Runtime error when processing Shipment that does not include any available Aliquots (FW-40559)

Import – Selection under “What should be done with new drop down items” does not remain selected after saving an Import format (FW-40416)

List View – Audit Trail inaccurate when using Editable List View to modify multiple Samples (FW-40581)

Field Definitions – Index on Globally Unique Aliquot ID is set to Many Duplicate Values (FW-40591)

Label Printing – Concurrent users cannot print labels from different Samples at the same time (FW-40398)

Users – Permissions on Admin account can be edited by clicking button on an editable User account (FW-40480)

API – SOAP & REST API search results can’t find Samples whose default access level is set to “NO ACCESS” (FW-40482)

ODBC Access – Prevent writing to database using ODBC driver (FW-40619)

Enhancement

Labels – Allow label font size to go down to 4 points (FW-40351)

Upgrade – Prevent error occurring when existing User Defined Field is called “Notes” (FW-40451)

Version 8.1.04 – March, 2016 General Release

Error Correction

Search by Scanned Field followed by Batch Update – Assign Aliquots – Sort order is not retained and Aliquots’ Freezer Positions not assigned as expected (FW-40297)

Search by ASCII File does not retained sort order (FW-40287)

Audit Trail Reasons Required not being enforced if single Group Profile is selected (FW-40293)

Freezer Position change during Check In does not include the field name “Position” in the Audit Trail record (FW-40269)

Version 8.1.03 – February, 2016 General Release

Error Correction

Audit Trail Reasons – turning on the requirement for a reason when deleting Aliquots causes errors in adding Aliquots and saving Samples (FW-40202, FW-40182, FW-40181, FW-40180)

List View Column Filter – searching for blank entries bypasses Sample Owner Level Security (FW-40186)

Import – numeric decimal values with a zero after the decimal point generate an error (FW-40192)

Batch Update Sub-Aliquot – creating sub-aliquots immediately after using Batch Entry generates a runtime error (FW-40068)

Count Report – Number of Aliquots reported may be inaccurate if Freezer Level Security is turned on (FW-40187)

SQL Views – numeric decimal values are displayed truncated to the integer portion (FW-40152)

SOAP API – field lists not properly upgraded (FW-40215)

Version 8.1.02 – February, 2016 General Release

Error Correction
Samples list view displays incorrect associated Patient information (E40128)

Version 8.1.01 – January, 2016 Limited Release

Error Correction
SOAP Update service creation clears fields when switching table tabs (E40060)

Version 8.1.00 – December, 2015 General Release

Modifications
System Integration – Ability to access other databases from within Freezerworks. This read only functionality provides links to external databases through the use of SQL Views.

Patient Deletion – Specific regulatory requirements mandate the deletion of all Patient related data, including Audit Trails. Freezerworks now provides the ability to delete some or all Patient related data.

Count Reports – Add printable color graphs to standard Count Reports.

Search using ASCII File or Scanned Field – Provide error report of those Samples or Aliquots not found.

User Defined Fields (Summit Edition only) – Allow more than one user in a Group to modify the properties of specific fields.

User Defined Fields – Restore ability to export field configuration to XML for import into another copy of Freezerworks (e.g., pushing configurations from Development to Test to Production environments).

Error Corrections

76 Errors (38 reported by customers) were corrected including (but not limited to):

Date Formatting – Allow the use of a period as a date separator. (E39441)

Audit Trail – Reason for change required when no change was made. (E39229)

Batch Update – Do not allow a field flagged as “Unique” to be batch updated. (E39882)

CLIP – Non-unique Sample IDs were being treated as unique. (E39322)

Import

  • Calculated field created by appending the Aliquot Number to an Auto-Incrementing Number was not populated during Import. (E38977)
  • Sample key field not recognized when adding Samples and Aliquots to an existing Patient (E39415)
  • Import allowed NULL values in the Unique Identifier field when adding Samples and Aliquots (E39458)
  • No longer able to select a Modify & Add Import without a Unique Aliquot field (E39686)

Label Printing

  • Label format cannot be updated due to Error displayed indicating that one or more fields are unavailable. (E38976)
  • Freezer position values no longer print on the label. (E39325)

Scheduled Search at Login does not return results (E39607)

Shipping

  • Runtime error when exporting data using a saved format (E39417)
  • View previous exports and/or reports did not work (E39466)

View Patient Record – runtime error that a set does not exist (E39979)

User Defined Fields

  • Create Patient Fields – Maintenance menu option did not filter out deleted fields (E39326)
  • Calculated Field with Total Current Amount as a building block is not properly updated after modifying a single Aliquot. (E39583)
  • Numeric dropdown field allowed import of non-numeric values (E39044)
  • Inactivating a field writes a Deletion to the Audit Trail and clears the data when it should not (E39431)
  • On super-user Admin can create new fields (E39911)

User Defined Reports – Duplicating a report does not replicate Group assignment (E39486)

Users – Super-user Admin’s permissions are not all enabled out of the box and cannot be edited (E38994)

Version 8.0.05 – October, 2015 General Release

  • Sub-Aliquot additions do not record the Parent Aliquot ID and other lineage information properly. (E39320)
  • User Defined Field configuration saves a record despite errors in data entry that require an abort. (E39084)

Version 8.0.04 – September, 2015 General Release

Installation
  • Manuals do not load in Macintosh Client connected to Windows Server. (E39126)
  • Splash screen missing in Macintosh Ascent Edition. (E39068)
User Defined Fields
  • User able to edit protected User Defined Fields when accessed using <Previous> or <Next> buttons. (E39004)
Aliquots
  • Aliquot data not clearing after blanking out individual field data and saving. (E39080)
Import
  • Prevent certain System fields (including creation metadata, shipment and check-in/out status) and auto-incrementing fields from being selected for import. (E38873, E39106)
Web Services
  • Web Server unable to run on Macintosh Yosemite (E39192)
  • Splash screen is missing on the Web Server. (E39119)
  • Icons are not displaying in return of search results. (E39031)
  • The Web Server turns off after saving System Properties changes. (E39015)
  • A runtime error may occur when using previous settings to fill fields in a new Web Server. (E39210)
Billing Module
  • Invoice grand total line cut off (E39161)

Version 8.0.03 – August 20, 2015 General Release

  • Admin User permissions locked in negative condition after upgrade. (E39022)
  • Date formatting corrections: International and Mac Client date formats generating errors.
  • Base and Ascent editions erroneously showing Summit Patient Maintenance Menu options. (E38953)
  • Aliquots list view incorrectly altered when adding Transactions from the Samples Entry form. (E38951)

Version 8.0.02 – August 8, 2015 Limited Hotfix Release

  • Date formatting correction for Australian date format. (E38881)

Version 8.0.01 – July 27, 2015 General Release

Add Samples
  • Buttons hidden when adding a new Sample (E38760)
  • Ascent and Summit edition buttons appearing in Base edition (E38786, E38787, E38789)
Audit Trail Reasons
  • Extraneous changes listed in Audit Trail Reasons form (E38701)
Bar Code Label Editor
  • Present dropdown list of User Defined Fields instead of entering a value (M14425)
  • Added “half ml” label for 3” core, larger printers (M37865)
Import – Base edition
  • Uniqueness check on imported samples failing erroneously (E38776)
Patient Management
  • Remove Tests and Results tabs if the Testing Module is not active (M38415)
User Defined Fields
  • Add columns to list view to indicate indexed fields and Audit Trail Reasons (M36342)

Version 8.0 – July 2015 – General Release

Freezerworks 2015 is an upgrade to and replacement for all previous versions of Freezerworks Basic and Freezerworks Unlimited. Going forward, there will be only one product with three Editions: Base, Ascent, and Summit. Each Edition builds on the previous one. Ascent includes all features in Base and Summit includes all features in Ascent.

This release includes many modifications documented in the online Help. Below are the highlights:

Base Edition Modifications

Audit Trail
  • Allow reasons for changes to data to be captured and written to Audit Trail
Aliquots
  • Aliquots can be sub-aliquotted, maintaining the lineage
  • User Defined Fields can be added at the Aliquot level
User Defined Fields
  • Number of User Defined Fields has been increased to 30
  • Default values can be defined
Batch Update
  • Update Samples, Aliquots, Attachments links given enhanced functionality
QC Check
  • Graphical option to scan Aliquots and confirm location in Freezer

Ascent and Summit Edition Modifications

Web API
  • RESTful JSON API has been incorporated into the optional Web Services module (formerly SOAP module)

Modifications to all Editions

Audit Trail
  • All data changes tracked automatically
  • Combine all search options to one
  • Provide granularity for requiring Reasons to be provided for changes
Label Printing
  • Labels can be printed to any printer for which an OS driver exists
  • Print preview is available
  • Label printing uses the OS printer drivers which control print jobs
Sample Type
  • No longer its own menu option: incorporated into User Defined Fields as a System Field
User Defined Fields
  • Access to all System Fields
  • Limited configuration for most System Fields
  • Enhanced user interface
Import
  • Create format automatically when opening an import file

Summit Edition

The Summit Edition includes 2 features not in Base or Ascent: Patient Management Module and Group Level Field Assignment.

Error Corrections

This update includes 61 corrections to errors reported by customers. For specific information regarding these, please contact support@freeezerworks.com

 

Freezerworks Unlimited

Version 6.2 – June 2014 – General Maintenance Release

Modifications

Attachments
  • Allow Batch Update of Attachment path names (M9371)
Label Printing
  • Ability to print labels to the Citizen printer using Datamax emulation (M32536)
Billing
  • Display the non-billable flag in searches and display on the test results list view (M32207)

Corrections

Freezers
  • Changing the “Display As” for Freezer Subdivision doesn’t auto-update the current aliquots positions (E32373)
Samples and Aliquot
  • Calculated Fields using Aliquot Creation Date don’t populate at time of creation (E32532)
  • Current Amount value updating incorrectly after adding aliquots under certain limited conditions (E32436)
  • Sub-aliquots created using Batch Update without Freezer Position are hidden from users if Owner Security is turned on (E32286/E32753)
Searching
  • Unable to narrow Simple Search list results more than once (E32277, E32284)
  • Simple Search Value drop down list out of alphabetical order (E32177)
  • View Inventory-Search by Location displays an incorrect, inoperable Samples Entry Form menu bar (E32305)
Import
  • Cannot import numeric values with decimals and ending in zero (E15971, E32165)
  • Import exhibits slow performance after upgrade to FUL 6.0 (E32560)
Checkout and Check In
  • Some aliquots checked out remain locked even after checking in (E32034)
  • Check In from the Samples entry screen does not save the changes (E31922/E32750)
Testing Module
  • Incorrect or missing Units when importing multiple test results (E32480)
  • Result Entered flag still set as TRUE after deleting results (E32440)
  • Print Reports on Tests Ordered displays wrong Aliquot IDs (E32556)
Users
  • Remove check on Shared Printer when saving a user (E32155/E32773)
Upgrade
  • Launching Freezerworks is very slow and does not provide message to user about what is being done.  (E32275)

Version 6.0.03 – March 2014 – Limited Release

Corrections
  • ODBC Connection
  • SQL Authentication failing connection test (E32169)

Version 6.0.02 – February 2014

Corrections

Add Samples
  • Calculated fields are not calculating when adding a new sample from the List View using the <Add New> button (E31818)
  • If the Owner Name field is added to the entry form, the dropdown list does not automatically set to the current user.  If not set manually, the Sample and Aliquots do not contain a value for “Owned By”. This prevents them from being displayed if the User Security is turned on. (E31847)
Advanced Search
  • Maximum number of Aliquots to return is ignored if the search is invoked directly from the Samples List View, resulting in more Aliquots than desired. (E31819)
Assigning Aliquots
  • Parent Aliquot ID is not being validated properly.  Users are able to enter invalid numbers and the information is not being added to the audit trail. (E31924)
List View
  • After using the Batch Update option inside a Samples Entry form and returning to the List View, the related Samples columns on the Aliquots List View are wrong.  The data is not corrupted, only the display is invalid. (E31857)
Importing Test Results
  • The High and Low Flags are not always set correctly. (E31894)
  • When adding Results to existing Tests, the Reflex Tests are not always created. (E31890)
Print Results Report
  • The Report Date is not automatically set if the results are entered prior to completing the tests (workflow error). E31901

Version 6.0.01 – January 2014

Modifications

Label Printing
  • Add combo labels to the cab EOS1 printer
Billing
  • Add a non-billable flag to Test Results
Testing Module
  • Add Flagging Set and Testing Complete fields to Import field lis
  • Add Results page to the View Tests Ordered option to easily see a list of associated Results
List Views
  • Add ability to lock columns when scrolling to the right
Import and Export Formats and User Permissions
  • Separate permissions for using pre-defined formats from updating formats
Login
  • Add option to use LDAP/Active Directory for user authentication at login
QC Check Freezer
  • Redesign the user interface to make it more streamlined and easier to use
  • Add a box map to the scan to allow a quick visual cue to what was/was not found
  • Allow QC of selected positions in the box (e.g., a “bingo” check)
  • Import IDs to check from a file generated by a flat-bed scanner
  • Redesign the report to include what was scanned, what was found, and what was not found
Corrections
Adding/Editing Samples and Aliquots
  • <Change Form> allows saving Samples without required fields filled in
  • Required fields inherited from parent aliquot are not seen as filled in
  • Placing the Freezer Graphic on page 2 of Aliquots form does not work properly
  • Notes and Attachment pages don’t grow and shrink with the form as expected
  • Locked records remain locked until the menu option is reselected
  • Initial Amount, Current Amount, and Number of Thaws not available for modification from <Modify List>
List Views
  • Including certain system fields (e.g., Owner Name) on the list view causes the Search in List option to fail
  • Freezer Section locked to other users if displayed on the list view
  • Initial Amount, Current Amount, and Number of Thaws not available for modification
User Defined Fields
  • Simultaneous change to both Significant Digits and Expression in a Calculated Field does not “take”

Version 6.0.0.01 October 2013 – Hotfix Release

Correction
  • Testing Module only:  Printing Results Report with multiple parameters only shows one parameter name in results. (E31331)

Version 6.0 Release Notes September 2013

Modifications

Configure Samples Entry Forms
  • Easy-to-use palette that contains both fields and design tools.
  • Configurable Aliquots entry pages
  • Number of fields allowed on entry forms limited only by space availability
  • Easier selection of system fields (e.g., Number of Aliquots, Owner Name, etc.)
  • Ability to add “Display Only” fields to forms.
  • New design elements: shapes, free text, pictures, colors, object manipulation.
  • Configurable command buttons
  • Removable system pages (Audit Trail, Checkout History, etc.) to prevent user access to sensitive or non-relevant data.
  • Use existing pages as templates for new entry forms.